How I AI with Dr Amantha Imber and Neo Aplin

**Join our AI Mastery program: https://www.inventium.ai/ai-mastery ** 

You’ve typed the same instructions into AI for the third week running, tweaked the wording slightly, and got a slightly different result again. It’s tiring, and it makes the output hard to trust. 

Meanwhile, the tools you may have built along the way like GPTs and Gems are starting to disappear, and a new term keeps turning up in every major AI platform: Skills 

In this How I AI episode, Neo and I get into what a skill is, why the platfor...

Your AI greets you like an old friend, then hands back something painfully average. Sometimes it even refers to a job you left two years ago. 

What your AI knows about you and what it simply assumes are two very different things, and the gap between them shapes every answer you get. 

In this How I AI episode, Neo and I look at what is actually sitting in your AI’s memory. We cover how to see it for yourself, how to correct it, and the blind spot that keeps good-sounding assistants from doing great work...

Do you still have a prompt formula saved somewhere, maybe an acronym from an Instagram reel that promised better answers from AI? You paste it in, swap a few words, hit send, and what comes back still misses the mark. 

Years of typing a few keywords into a search box have shaped how we talk to AI, and that habit might be costing you time and patience. 

In this How I AI episode, Neo and I look at why prompt formulas took off, what has changed since, and how to brief AI so you get be...

Some prompts have been with you for a year or more. They open with a grand persona for the AI, add a few rules in capital letters, and finish with a request to think it all through. They worked well once, and lately the results feel slightly off. 

The AI models have changed, and a few of the habits we picked up in 2024 and 2025 now work against us. 

In this How I AI episode, Neo and I walk through five ways good prompting has changed as of October 2026. You will come away with a simple wa...

Who keeps moving my buttons? You know the one. You finally learn where everything lives, and overnight the menu has been rearranged, the feature has a new name, and the thing you spent months perfecting is on a list of things being retired. 

In this How I AI episode, Neo and I make sense of the latest shake-up: what is replacing GPTs and Gems, when the lights go out on each platform, and how to back up your hard work so none of it vanishes without warning. You'll leave knowing what to save, what to convert, and w...

You ask AI for ideas and get a tidy list of ten, each one praised as being brilliant. The tempting move is to grab the first one that looks decent and get on with your day. The catch is that you've handed over the thinking, and what comes back tends to look a lot like what everyone else is getting. 

AI can be a far better brainstorming partner when it sharpens your thinking instead of replacing it. The difference comes down to how you set it up and what you ask it to do. 

In th...

Some of us have a favourite chat thread we keep coming back to, adding a bit more context every time we open it. It feels efficient, like you're building up a work buddy who really knows your stuff. But every extra message quietly chips away at how reliable that thread becomes, and by the time you notice, it's surprisingly hard to pull it back. 

Knowing when to walk away from a chat, and how to take your best thinking with you, is one of the most useful AI habits you can build. 

In this How I...

Most people treat AI like a vending machine: you show up, you ask, you wait. But what if there's another way to use it, one where the work gets done before you've even thought to ask for it. 

In this How I AI episode, Neo and I explore scheduled prompts: what they are, why they're worth setting up, and how to actually write one that works. 

What you'll learn: 

You've put in the work on your prompts. You know how to give AI the right context, set the right tone, ask the right questions. But then, mid-conversation, something shifts. The AI starts making things up, forgetting what you told it five minutes ago, contradicting itself. 

In this How I AI episode, Neo and I unpack what is actually happening when AI gets unreliable mid-conversation, including how to read the warning signs that tell you it is time to close a thread and start fresh. 

What you'll learn: 

How much of your week goes into fixing what AI just handed you? Not writing from scratch, just cleaning up, correcting, and nudging a draft that looked fine for about ten seconds before you actually needed it to work. 

That endless back and forth has a name. We call it slop fixing, and there is research suggesting it is quietly eating close to a full day of our working week. 

In this How I AI episode, Neo and I get into why this happens and the two very different ways of working with AI that decide...

There is a quiet guilt a lot of people carry every time they open ChatGPT. Somewhere between the headlines about data centres and the vague sense that AI is somehow worse for the planet than everything else we do without a second thought, it becomes easier to just feel bad than to actually work out whether that guilt is warranted. 

Nobody hands you the comparison points. Is a heavy day of prompting worse than a night of Netflix? Worse than a round of golf? Nobody says. 

In this How I AI episode, Neo and I go looking...

Before you paste that customer list, that blood test result or that contract into your favourite AI tool, it's worth pausing for a second. Whatever you hand over doesn't just disappear after you get your answer. It sits somewhere, and depending on the tool and the settings, it might be doing more than just answering your question. 

Most people have never actually checked what happens to their data once it goes in or thought about the difference between what's fine to share and what's better redacted first. 

In this How I AI episode, Neo and I work through...

The AI world has has done a spectacularly bad job of naming things. Agents, GPTs, gems, notebooks, projects, skills - you'll find a completely different word for what is essentially the same kind of tool. Agents in one place, GPTs in another, gems somewhere else. Different names, similar ideas - and no handbook to tell you that. 

But the tools themselves are not that complicated. Once you know what each one is built to do, knowing which to reach for becomes straightforward. 

In this How I AI episode, Neo and I cut through the jargon and map...

You see another article. "This platform just changed everything." And suddenly, the AI platform you've been using for months feels completely inadequate. You wonder if you're behind. You wonder if you should switch again. 

Neo and I have had this conversation more times than we can count, and it's one of the questions we get asked constantly at Inventium AI. Which of the four major AI platforms, Copilot, ChatGPT, Claude and Gemini, should you actually be using? 

In this How I AI episode, Neo and I walk through the three questions you should ask yourself before co...

You've probably seen Cowork mentioned inside Claude, or perhaps you clocked the headlines when Microsoft folded it into Copilot a couple of weeks ago. Either way, the question people keep asking is simple: how is this actually different from just chatting with Claude? 

The answer comes down to files, time and money - three things that change quite dramatically once you move from chat to Cowork. 

In this How I AI episode, Neo and I unpack exactly what Cowork can do that regular chat can't, how to know which one to reach for, and what the new Microsoft...

If your organisation has moved its AI licenses onto a per-use plan, every single chat thread your team sends is now adding to a bill. Some companies are already burning through their entire IT budget for AI within the first couple of months of the year, and most staff have no idea their usage is costing anything at all. 

It doesn't have to be a mystery. There are simple habits, from which model you default to, to what time of day you send your first message, that change how far your usage actually stretches. 

In this How...

If you've ever stared at a model picker and wondered whether to click Flash, Sonnet, Opus, Instant, or Think Deeper, you are not alone. These naming conventions are genuinely confusing, and most people just pick something and hope it works. The stakes are higher than they might seem, though. Token misuse has left some companies with eye-watering AI bills, including one case where a single employee ran up a $500,000 tab in a month. 

The good news is that there is a simple mental model that cuts through all the noise, and once you have it, choosing the rig...

**Join the AI Agent Bootcamp here: https://www.inventium.ai/learnvirtually-agents** 

You have access to AI. You probably use it a fair bit. And yet there's a good chance you're still manually scrubbing through meeting transcripts, tabbing between LinkedIn and Google News before every sales call, and spending 20 minutes writing an executive summary for a paper you just finished writing. 

That gap between having AI and actually letting it take things off your plate is where a lot of time quietly disappears.  

In this How I AI episode, Neo and I walk through eight tasks t...

**Join the AI Agent Bootcamp here: https://www.inventium.ai/learnvirtually-agents** 

You type a research question into your AI tool, get back a perfectly serviceable answer, and still feel like something's missing. The output isn't wrong, exactly. It just didn't quite hit the mark. The culprit, more often than not, is the prompt you started with. 

The good news: there's a smarter way to approach this, and it doesn't involve becoming a prompt engineering expert. 

In this How I AI episode, Neo and I walk through the agent Neo reaches for more than any other he ha...

**Join the AI Agent Bootcamp here: https://www.inventium.ai/learnvirtually-agents** 

You sit down to research something for work, open a few tabs, type a vague query into AI, and get back something that feels… fine. Technically an answer. Not quite useful. Meanwhile, that report you've been working on probably needs another set of eyes, but getting real feedback takes time you don't have, so you send it anyway and hope for the best. 

There's a better way. In this How I AI episode, Neo and I walk through three agents we think every knowledge worker genuine...

**Join the AI Agent Bootcamp here: https://www.inventium.ai/learnvirtually-agents** 

There's a question you've answered a hundred times before. You know the one. Someone pings you, you stop what you're doing, dig through a document or two, and type out the same response you've typed a dozen times this month. It doesn't feel catastrophic in the moment, but across a week it quietly eats hours. 

A knowledge agent is built for exactly this problem. It holds the information so you don't have to be the one constantly retrieving it. 

In this How I AI episode, Neo a...

**Join the AI Agent Bootcamp here: https://www.inventium.ai/learnvirtually-agents** 

The word "agents" is everywhere right now. It shows up in product updates, LinkedIn posts, and conversations at work, and yet for a lot of people, it still doesn't quite click. What actually is an agent? Is it the same as agentic AI? And does any of this actually matter for the way you work? 

If you've been nodding along while quietly unsure, you're in good company. The AI industry has done a genuinely poor job of naming things, and it's created a lot of unnecessary...

You've bought the licenses. You've made the announcement. And a few months later, you're staring at a workforce either ignoring the tools entirely or churning out AI-generated fluff that nobody's reading. The ROI? Nowhere to be found. 

The problem isn't AI. It's how organisations are rolling it out. 

In this How I AI episode, Neo and I share a recording from a live webinar we ran on why AI rollouts fail and what it actually takes to set yours up for success. We cover the most common mistakes we're seeing on the ground, the research that should change...

Sign up for Inventium’s AI Agent Bootcamp virtual or in-person.

Your organisation hit its AI adoption target. Eighty percent of staff have a licence, onboarding is done, and the usage dashboard looks great. So why does the work feel the same, or worse? Hitting an adoption target and actually getting value from AI are two completely different things, and most organisations are confusing one for the other.

The truth is that a team using AI badly can actually perform worse than one not using it at all. Buried in mediocre output, drowning in documents no...

Every time you open a new AI chat, you're starting from scratch. You type out the background, explain your role, describe the project. Then you do it again tomorrow. And the day after.

There's a better way, and it takes about 15 minutes over a cup of coffee.

In this How I AI episode, Neo and I walk through the briefing document - a single context file that gives AI everything it needs to understand your world before you've typed a single word.

Neo and I cover:

You are almost certainly doing most of your computer work the slow way.

Think about the last time you sat down to write an email, rename a file, or work through a tricky problem at your desk. Chances are, your fingers went straight to the keyboard. And you are not alone — when Neo and I ask audiences how much of their computer time is spent typing versus talking, almost everyone is close to 100% typing.

In this How I AI episode, Neo and I make the case for voice as a core part of your workflow, no...

There is a moment most people have had in a meeting: the AI bot joins before your guest does, someone has to awkwardly ask if recording is okay, and the whole dynamic shifts. It is enough friction that most people just give up and go back to scribbling notes by hand.

There is a better way, and it does not involve anyone knowing a bot is even in the room.

In this How I AI episode, Neo and I do a deep dive into Granola.ai, the meeting transcription tool that has become non-negotiable for...

Download Inventium.ai's anti-AI slop prompt here: https://amantha-imber.kit.com/d5f746bd3e

You can always tell when something's been written by AI. The LinkedIn post that opens with "in today's fast-paced world." The article that ends with "it's not about X, it's about Y." Technically fine, but somehow hollow. Like it was written by nobody in particular.

The frustrating part is that this can happen even when you're doing the real thinking. You write the ideas, hand it to AI for a cleanup, and it flattens your voice, packs it with em-dashes...

That wall of industry newsletters in your inbox isn’t a reading list. It’s a stress list. 

You tell yourself you’ll get to them later. You don’t. And the pile keeps growing. 

In this How I AI episode, Neo and I explore how to use AI as a structured research assistant. Not just to summarise articles, but to filter signal from noise, prioritise what’s actually relevant to you, and automatically deliver regular briefings so you don’t even have to remember to run the search. 

Neo and I cover: 

When your to-do list feels endless and everything seems equally urgent, it’s hard to know where to start. The overwhelm doesn’t usually come from one big task. It comes from trying to hold meetings, emails, projects and life admin in your head all at once. 

In this How I AI episode, Neo and I walk through practical ways to use AI to help you prioritise when your week feels out of control. Not by magically deleting tasks, but by giving you a clearer structure for deciding what actually matters today. 

We share two different appro...

Rolling out Copilot or ChatGPT and hoping productivity magically improves rarely works. In fact, for many leaders, it creates more confusion, more noise and, in some cases, more work. 

In this How I AI episode, Neo and I unpack the single most important question leaders should be asking about AI adoption: how can I help my people be ready for AI? Because bringing AI into your organisation isn’t primarily a technology decision. It’s a people one. 

We talk through why simply handing out paid licenses without building capability often backfires, how poor AI use can actua...

Download Inventium.ai’s custom GPT instructions to create your own Personal AI Reviewer Buddy here: https://amantha-imber.kit.com/51dd2a9719  

Producing high volumes of work isn’t the hard part anymore. Producing high quality is.  

In this How I AI episode, Neo and I walk through how to use AI as a rigorous reviewer of your work – not to replace your judgment, but to sharpen it. We go beyond a basic “please review this” prompt and share a structured way to pressure test emails, documents, slide decks and analysis before they leave your desk. 

Neo sha...

Job hunting can feel like a full-time job in itself. Scrolling listings, second-guessing roles, and trying to stand out in a sea of applications. In this How I AI episode, we walk through how AI can quietly take some of that invisible work off your plate without doing the thinking for you. 

We talk through how AI can support you at each stage of the job search. From spotting roles that never make it onto LinkedIn or Seek, to getting a clearer picture of what a company is really like, and making sense of job ads that feel...

Doctor and specialist appointments are expensive, time-limited, and often overwhelming. It’s easy to walk in underprepared and walk out wishing you’d asked better questions or understood more of what was said. 

We talk through how we use AI to prepare for doctor and specialist appointments so the time is spent on diagnosis and solutions, not rambling explanations or missed details. We cover how to use AI to get your medical story clear and concise, make sense of test results before an appointment, and walk in with smarter questions. 

We also talk about privacy consideration...

Shopping should be simple. But for most of us, it’s turned into tabs open everywhere, conflicting reviews, and that lingering doubt that you’ve either missed a better option or paid more than you needed to. 

We walk through how we actually use AI tools when we’re buying something, from working out what problem we’re trying to solve, to comparing products without getting lost in specs and opinions. 

We also dig into some of the most frustrating parts of shopping, like finding the best price, checking historical lows, tracking price drops, and hunting down discount cod...

Coming back from a few days off work should feel refreshing. Instead, it often means opening your inbox to 200 unread emails and not knowing where to start. In this How I AI episode, we look at how AI can help you get oriented faster by scanning, sorting, and summarising what’s landed while you were away. 

If email is a constant source of friction in your workday, this conversation will help you approach it more strategically. We talk through practical ways to use AI to triage your inbox quickly, catch up on long email threads, and create daily or weekl...

Today, we are launching How I AI, a new weekly show dropping straight into your How I Work feed every Monday. Over the past few years, I’ve become deeply interested in AI – not because I’m a tech geek, but because I’ve seen what happens when the right tools are used in the right way. You get time back. You think more clearly. And the work itself gets better. 

I’m joined by Neo Aplin, who heads up inventium.ai, our AI training arm at Inventium. Neo spends his days testing tools, platforms and models so the rest of us don’t have...