Run Your Private Practice with AI (Artificial Intelligence)
š Welcome to "Run Your Private Practice with AI" ā the ultimate podcast for therapists seeking to harness the power of Artificial Intelligence in their practices. Hosted by Kym Tolson, a seasoned therapist, and AI aficionado. This series is your gateway to a world where technology and therapy converge. Each episode of "Run Your Private Practice with AI" is a treasure trove of insights, demystifying AI and bringing it into the realm of therapy with flair and finesse. Kym, with her unique blend of expertise and enthusiasm, guides therapists through the maze of AI applications, offering practical tips and innovative strategies to optim...
101. The Real Cost of AI Agents (And How I Cut Mine to Almost $0)
AI agents are incredibly powerful, but they can quietly drain your credits way faster than you expect. That surprise overage bill is more common than these platforms want you to know.
In this episode of Run Your Private Practice with AI, I'm sharing exactly what happened when Perplexity and Manus started charging me in ways I didn't anticipate, and the simple fix that moved my entire automation workflow to Claude for basically nothing. I walk through how to turn any agent workflow into a portable skill so you're never locked into an AI that's costing too much...
100. How I Built a Chrome Extension in 24 Hours Without Writing a Single Line of Code
Every membership owner knows this problem. Someone posts in your Facebook group asking how to log in. Again. You go find the link, post it, tell them to bookmark it, and three weeks later it happens again.
In this episode of Run Your Private Practice with AI, I walk you through how I used Claude CoWork to build and publish a custom Chrome extension for my members, without touching a single line of code and without hiring anyone on Fiverr. We're talking a real, downloadable Chrome extension, live in the Chrome Web Store, built for less than $5...
99. Are Trademarks Dead?
AI tools have made it easier than ever to build, create, and scale, but they've also made it harder to protect what you build. In this episode of Run Your Private Practice with AI, I'm getting into something I've genuinely been wrestling with: what happens when anything can be replicated with a quick deep research session and a vibe coding tool?
I'll walk you through exactly what I did when I didn't want to pay $39 for an app, how it spiraled into a real question about trademarks, intellectual property, and integrity in the age of AI, and...
98. How to Use the ChatGPT Image Generator in Your Private Practice
Most therapists aren't doing much with images in the therapy room. Unless you're a somatic or art therapist, it's a whole category of intervention that just goes untapped. But the ChatGPT image generator just got a major upgrade, and it might change that.
In this episode of Run Your Private Practice with AI, I'm sharing a prompt I found online that stopped me in my tracks and made me think about how we could bring this into the therapy room in a really meaningful way. From younger self and future self visualizations to parts work, grief, and...
97. AI Is Cutting Jobs Everywhere, So I Built an Agent to Help!
AI is cutting jobs everywhere, and the disruption is closer than most people think. Ghost job listings, instant rejections from AI scanners, applications disappearing into a void. Sound familiar?
In this episode of Run Your Private Practice with AI, I walk through exactly what I built to help fight back against that noise. Two custom AI agent skills, developed inside Claude Cowork, that automate the job search process from finding qualified listings to rewriting a resume for each one. And yes, this applies to you too, whether you are pivoting your practice, building tools for clients, or...
96. What Therapists Get Wrong About HIPAA Compliance AI Tools
Most therapists using AI in their practice think they've got HIPAA compliance covered. HIPAA compliance AI tools are more complicated than most of us realize, and in 2026, the landscape has shifted enough that the old rules no longer cover what we're actually doing.
In this episode of Run Your Private Practice with AI, I'm walking through the blind spots I keep seeing, from AI agents that can see your screen to browser extensions sitting in the same profile as your EHR. These are the exact questions that keep coming up in my mastermind calls, and they're the...
95. AI Is Replacing Therapists Faster Than We Think
AI is replacing therapists, and if you've been noticing fewer new intakes or a lighter caseload, this might be exactly why. Clients are already turning to ChatGPT between sessions to vent, process, and get quick support. Fast, free, and available on demand. That's a hard thing to compete with if we keep running the same model.
In this episode of Run Your Private Practice with AI, I'm sharing what I've been reading and thinking about this week, including a policy document from OpenAI proposing a robot tax, a national wealth fund, and a four-day work week. I'm...
94. Cowork, Perplexity & Manus 'Computer Mode'. Your complete AI assistant!
Computer Mode is here, and it's changing everything about how I run my practice. If you've heard me mention it before and weren't quite sure what I meant, this episode is where it all clicks.
In this episode of Run Your Private Practice with AI, I'm walking you through exactly how I'm using Computer Mode across Claude Cowork, Perplexity, and Manus to handle real tasks in my business without me being there. From renaming 67 files while I was at the gym to publishing a fully SEO-optimized blog post while I was getting ready for a podcast interview...
93. AI Myths Keeping Therapists on the Sidelines with Lisa Mustard
AI myths are stopping a lot of therapists from even getting started, and in this episode, I'm breaking down the ones that come up most. From fears about client data and environmental impact to the bigger question of whether AI is actually going to replace us, this conversation gets into all of it.
In this episode of Run Your Private Practice with AI, I'm joined by Lisa Mustard of The Therapy Show Podcast. Lisa is also the course administrator for a free four-part CE course I created through Berries Academy called The Power of AI for Mental...
92. AI-Delivered CBT Is Here, and It Might Be Good News
A new study in Nature Medicine found that AI-delivered CBT outperformed human therapists, and before you panic or dismiss it entirely, there's a more interesting conversation to have here.
In this episode of Run Your Private Practice with AI, I'm breaking down what the study actually looked at, why it's not the threat it sounds like, and how you can use this same idea right now to work smarter in your practice. There's also some important news about AI chatbot legislation rolling out across the country that every therapist needs to know about.
AI...
91. Creating a High-Converting Sales Page with AI
If the idea of writing a sales page makes you cringe, you are not alone. In this episode of Run Your Private Practice with AI, we are breaking down how to create a high-converting sales page using AI in a way that actually feels aligned with your work as a therapist. Instead of feeling pushy or salesy, you will learn how to reframe your sales page as an extension of your clinical skills, while using AI to simplify the entire process and finally get your ideas out into the world.
AI Tips You Donāt Want to...
90. ChatGPT Mass Exodus and Switching to Claude
There has been a lot of buzz lately about a possible ChatGPT mass exodus, with many people wondering if they should stop using it. Headlines about OpenAI, Anthropic, and government contracts have sparked conversations about switching to Claude and other AI tools.
In this episode of Run Your Private Practice with AI, I break down what is actually happening and share my perspective on whether switching tools is really necessary. I also explain a simple way to move what your AI knows about you so you can easily work across platforms like ChatGPT and Claude.
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89. All You Need to Know Before Getting Started with AI as a Therapist
If you have been thinking about getting started with AI but keep putting it off because you do not know where to begin, this episode is for you. A lot of therapists are hearing about AI, seeing other clinicians use it, and still feeling stuck at square one.
In this episode of Run Your Private Practice with AI, Iām breaking down all you need to know before getting started with AI as a therapist. We are talking about where to start, what mistakes to avoid, and how to approach AI in a way that actually saves yo...
88. How Iām Using the Manus AI Agent in My Business
Are you curious how the Manus AI agent can actually support your business without creating more work for you? In this episode of Run Your Private Practice with AI, Iām sharing exactly how Iām using the Manus AI agent as my behind-the-scenes business brain, whatās working beautifully, what completely failed with another tool, and how this one is saving me hours every single week.
Iāll walk you through the real automations Iāve set up, how I connected it to my core platforms, and even how it called me out on my own business h...
87. Claude Cowork Just Changed My Workflow
Are you constantly feeling like the bottleneck in your own business? Claude Cowork might be the solution you didnāt even know you needed. In this episode of Run Your Private Practice with AI, Iām sharing how Claude Cowork just changed my workflow and why Iām seriously questioning whether I even need some of my other AI tools anymore.
From automating my podcast prep to organizing my inbox and even publishing SEO-optimized blog posts for me, this tool is quickly becoming my new AI sidekick. If youāve been looking for ways to streamline your private...
86. From Chatbots to AI Employees: The Power of OpenClaw AI
If youāve ever wished AI could stop giving you suggestions and actually do the work for you, OpenClaw AI might be the thing that completely changes how you think about automation. In this episode of Run Your Private Practice with AI, Iām breaking down one of the most talked-about AI tools right now and why so many people are calling it the next big leap after ChatGPT.
What really caught my attention about OpenClaw AI is that it signals a move away from AI giving ideas and toward AI actually taking action on your behalf. I wa...
85. Real-Life Ways This AI Browser Makes Everything Easier
Sometimes itās not the big things that take up your time; itās all the small, everyday tasks that quietly add up. In this episode of Run Your Private Practice with AI, I share how Iāve been using AI in my own life to get things done faster and more efficiently, so I can focus more on my business and still have time for the things I enjoy.
I walk you through real examples of how Perplexityās AI browser has been helping me handle tasks that would normally take 30 or 40 minutes and turn them into som...
84. ChatGPT, Claude, Gemini, or Manus, Which AI Tool Should You Use?
Choosing the right AI Tool can feel overwhelming when there are so many options, and everyone seems to be using something different. In this episode of Run Your Private Practice with AI, I break down the differences between ChatGPT, Claude, Gemini, and Manus, and how each one fits into real therapist workflows. I talk through what these tools are actually good at, where they shine, and how thinking in terms of ecosystems instead of just one platform can help you save time and create a more flexible, sustainable practice.
AI Tips You Donāt Want to Mi...
83. How Therapists Can Use the Perplexity AI Browser to Save Hours Weekly
Running a private practice means juggling far more than client sessions, and finding ethical ways to save time can feel overwhelming. In this episode of Run Your Private Practice with AI, Kym breaks down how therapists can use the Perplexity AI Browser to handle repetitive business tasks, streamline daily workflows, and free up hours each week, without risking client privacy or PHI.
You will hear real examples of how an AI-enhanced browser can work alongside you as an assistant for marketing, email management, content organization, and admin tasks, all while keeping clear boundaries around clinical data.
<...82. The New Berries AI Treatment Plans That Update Automatically
If you have ever struggled to keep treatment plans updated, aligned, and insurance-ready, the new Berries AI treatment plans might be exactly what you have been waiting for. In this episode of Run Your Private Practice with AI, I'm sharing exciting updates from Berries, including a powerful feature that automatically tracks client progress and updates plans for you.
You will hear how AI treatment plans can pull directly from assessments, progress notes, and diagnoses to follow the golden thread, while still keeping you in control as the clinician. This episode is a must-listen if documentation feels overwhelming...
81. Why Goal Setting Fails Therapists and How AI Helps
As therapists, we are often taught to set big resolutions without accounting for burnout, unpredictable schedules, or fluctuating energy. In this episode of Run Your Private Practice with AI, I explain why traditional resolutions tend to fail and how goal setting needs to be redesigned to support your nervous system, not fight against it. Instead of using AI as a productivity boss, youāll learn how to use it as a thinking partner to create realistic, sustainable goals that fit your actual life and workload.
AI Tips You Donāt Want to Miss:
Why trad...80. ChatGPT and NotebookLM for Therapists: Practical Ways to Use Both
If youāve been curious about how AI can actually support you as a therapist, this episode will give you real examples you can relate to. In this episode of Run Your Private Practice with AI, Iām sharing two powerful AI experiences from my own week that completely shifted how I think about whatās possible right now.
One involves using ChatGPT in a way I never expected during an emergency room visit, and the other is a deep dive into Googleās free research tool, NotebookLM. Together, ChatGPT and NotebookLM show just how practical, accessible, and supp...
79. Whatās New in AI for Therapists: From ChatGPT to Google Workspace Agents
AI is moving fast right now, and it can feel overwhelming trying to figure out what actually matters for your practice. In this episode of Run Your Private Practice with AI, Iām breaking down whatās new in AI and sharing the updates Iāve been paying close attention to this week. Iāll share about ChatGPT 5.2, how to move between AI tools without starting from scratch, and what Google just released inside Google Workspace, so you can decide whatās worth your time and what you can ignore.
AI Tips You Donāt Want to Miss<...
78. Deep Research in ChatGPT for Therapists Made Simple
If you have ever felt overwhelmed trying to figure out how to position your practice online, deep research in ChatGPT can make the process so much easier. In this episode of Run Your Private Practice with AI, I walk you through how I use AI to uncover what clients are searching for and how to speak directly to their needs. You will learn how deep research can guide your content, marketing, and even the way you talk about your niche.
AI Tips You Donāt Want to Miss:
How to use ChatGPT to dig in...77. AppSumo Deals for Therapists You Should Grab Today
If you love exploring AppSumo deals for therapists, this episode is going to inspire you with fresh ideas. In this episode of Run Your Private Practice with AI, I share the tools I am using right now from AppSumo, including Greta, Manus, and other AI platforms that help me build web apps, streamline tasks, and simplify the way I present my offers. You will hear how these deals fit into real workflows and why lifetime tools can be such a game-changer.
AI Tips You Donāt Want to Miss
How I use Greta to bu...76. How to Start Supporting Clients Through AI Job Loss
Supporting clients through AI job loss is becoming an essential part of private practice as more people worry about how AI is changing their careers. In this episode of Run Your Private Practice with AI, I talk about the real fears clients are bringing into the therapy room and how we can hold space for these shifts with compassion and practical tools. You will learn how to talk about AI in a grounded way and help clients navigate uncertainty without feeling overwhelmed yourself.
AI Tips You Donāt Want to Miss
How to help cl...75. The Big Black Friday AI Giveaway Your Practice Needs
Have you ever wished you could bring more AI support into your practice without spending a ton of money? In this episode of Run Your Private Practice with AI, I share a brand new Black Friday AI giveaway created to help you access powerful tools that streamline your workflow, automate your systems, and make your practice easier to manage. This Black Friday AI giveaway gives you a chance to win AI resources that can support your practice right away.
AI Tips You Donāt Want to Miss
How to enter the AI-Powered Practice Giveaway an...74. The Easiest Way to Scale Your Private Practice with AI
If youāve been trying to figure out how to balance client work, admin tasks, and still find time to grow your business, this episode is for you. In this episode of Run Your Private Practice with AI, Iām sharing how to scale your private practice with AI by moving beyond the one-to-one therapy model. Iāll walk you through the exact tools and systems Iāve built inside the Thera AI Hub to help therapists save time, create scalable offers, and build the freedom-filled lifestyle theyāve been dreaming of.
AI Tips You Donāt Want to Mi...
73. ChatGPT PayPal Integration: Automate Digital Sales in Your Practice
Big news is coming for online business owners! In this episode of Run Your Private Practice with AI, Iām sharing details about the upcoming ChatGPT PayPal integration launching in 2026 and what it means for therapists who sell digital products.
ChatGPT and PayPal are teaming up to make in-chat purchases possible, which means users will soon be able to search for and buy products directly inside ChatGPT. For therapists with side hustles, this could be a game-changer. Iām breaking down how to start preparing now; optimizing your products, course pages, and checkout options so youāre ready...
72. The New ChatGPT Atlas: What You Need to Know
The new ChatGPT Atlas browser has been getting a lot of attention lately, and I wanted to dig in to see what all the buzz is about. In this episode of Run Your Private Practice with AI, I share what Iāve learned so far about this brand-new AI browser, how itās different from the regular ChatGPT weāve all been using, and why so many people in the AI space are talking about it.
If youāve been curious about what ChatGPT Atlas actually is and how it might help therapists or private practice owners, this epi...
71. How I Built the Thera AI Hub to Help Busy Therapists
Are you a private practice therapist who loves the idea of using AI but doesnāt have time to build it all yourself? In this episode of Run Your Private Practice with AI, Iām sharing exactly how I created the Thera AI Hub to solve that problem. Whether you're just starting your practice or ready to scale big, the hub offers done-for-you AI tools that save you time and mental energy.
Iāll take you behind the scenes of how I used AI (yes, even to name the product!) and how therapists like you inspired every step o...
70. How to Use the Sora AI App for Content Creation
Creating content just got easier thanks to the Sora AI app. In this episode of Run Your Private Practice with AI, I walk you through how Iām using this tool to generate short, social media-ready videos, without even picking up a camera. I also share how Iām combining it with a ChatGPT-powered content machine to automate my entire content process.
Whether you're exploring faceless content, automating your social media, or just playing with new AI tools, youāll get practical tips you can use right away.
AI Tips You Donāt Want to Miss...
69. Inside the OpenAI Therapist Network Proposal
Are therapists about to become part of a groundbreaking AI referral system? The concept of an OpenAI therapist network is gaining attention, and it's raising some big questions for the future of mental health care. In this episode of Run Your Private Practice with AI, I dive into OpenAI's potential plan to integrate a network of licensed therapists directly into ChatGPTās ecosystem.
This conversation started when my friend Janine sent me an article highlighting OpenAIās next move: a plan to combine AI support with vetted human therapists. If implemented, ChatGPT would act as the first poin...
68. Setting Boundaries Using AI for a Healthier Private Practice
Boundaries are one of the most essential and often challenging parts of running a private practice. Using AI can make this easier by offering tools, insights, and structure to support your time, energy, and financial policies.
In this episode of Run Your Private Practice with AI, I share how AI can help therapists identify boundary issues, stay consistent with policies, and prevent burnout. Whether you're struggling with overbooking, communication overload, or sliding scale decisions, these AI strategies are designed to lighten your load.
AI Tips You Donāt Want to Miss:
How to...67. Inside the Thera AI Hub: AI Tools to Streamline Your Practice
Are you tired of spending hours on admin, marketing, and content creation? The Thera AI hub might just be your new favorite tool. In this episode of Run Your Private Practice with AI, Iām sharing all the details about the upcoming launch of the Thera AI hub and how it can save you time, energy, and tech frustration.
Whether you want to build your own custom GPTs or get instant access to 35 done-for-you AI tools designed specifically for therapists, Iāve got you covered. Plus, Iāll walk you through the free training where Iāll show you...
66. Social Media Content Creation for Therapists Made Simple
Creating consistent content for social media can be exhausting, especially when you're juggling client sessions, admin work, and everything else. But the truth is, social media content creation doesnāt have to take hours or drain your energy.
In this episode of Run Your Private Practice with AI, I share how you can streamline your social media content creation using AI. If blank page syndrome or burnout has been getting in your way, this simple 15-minute strategy will help you stay consistent without the stress.
AI Tips You Donāt Want to Miss:
Th...65. The Future of AI-Native EHR for Therapists
The very first AI native EHR for therapists is on its way, and it could transform how private practice owners manage their businesses. In this episode of Run Your Private Practice with AI, Iām sharing updates about this project with Berries and how itās designed to reduce burnout and streamline workflows.
This isnāt just an EHR that stores information. It actively supports your practice with treatment planning, denied claim corrections, progress tracking, and smart scheduling. I also highlight new research from Stanford on how AI is enhancing PTSD treatment, showing how quickly AI is becomi...
64. 5 Creative Ways to Use AI in Art Therapy
Are you an art therapist or expressive arts clinician looking for fresh inspiration? In this episode of Run Your Private Practice with AI, Iām diving into how you can use AI in art therapy to spark creativity, deepen client insights, and save time in session planning. These ideas are HIPAA-safe, imaginative, and practical enough to start using today!
AI Tips You Donāt Want to Miss:
How to use ChatGPT to generate emotionally rich art prompts on the flyA prompt to create trauma-informed reflection questions after an art sessionWays to use AI-generated images as a...63. Top Prompts to Build Scalable Offers for Therapists
Are you ready to break free from trading hour-for-hour in your private practice? Building scalable offers is one of the fastest ways to increase income and reduce burnout. In this episode of Run Your Private Practice with AI, I share the exact prompts and AI tools you can use to design digital products, courses, and programs that bring in income without adding more client sessions.
AI Tips You Donāt Want to Miss:
My top five ChatGPT prompts for building scalable therapy offers.How to use AI to reverse engineer a $100K product strategy.Why I bu...62. ChatGPT Agent for Therapists: What Worked and What Didnāt
Are you wondering if the new ChatGPT agent can help therapists streamline their private practice? In this episode of Run Your Private Practice with AI, Iām sharing my hands-on experience with the ChatGPT agent for therapists: the good, the bad, and everything in between.
From testing GPT-5 to exploring what agents can (and canāt) do, I walk through real examples of where things worked smoothly and where they fell apart. I also dive into how I pivoted to Zapier to create an automated weekly AI newsletter workflow thatās now running on autopilot in my busine...
