SharePoint Maven Podcast
Welcome to the SharePoint Maven Podcast — where you can learn a new SharePoint tip in less time than it takes to drink your first cup of coffee! Whether you’re an overwhelmed administrator looking for answers, or simply a user who needs help implementing and adapting to SharePoint and Microsoft 365, this podcast is a quick, approachable, free resource designed to build your confidence in your SharePoint abilities. Each week, you can catch Greg right here sharing updates, providing step-by-step tutorials, and other helpful SharePoint information. Remember, when SharePoint gets overwhelming, don’t panic — Greg is here to help!
5 Truths About Learning SharePoint (That No One Tells You)
Learning SharePoint isn’t always easy or fast. In this episode, I share five real-world truths about what it actually takes to learn SharePoint, so you can manage your expectations and set yourself up for success.
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Team Site Makeover: 10+ Web Parts to Bring It to Life
Not sure what to add to your SharePoint Team Site? In this episode, I share some of my favorite web parts to make your site more functional, collaborative, and visually engaging.
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Web Part Ideas for a Team SiteNEED HELP?
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Rolling Out SharePoint? Here’s the Right Way to Do It.
Implementing SharePoint in your organization isn’t just about spinning up sites, it’s about doing it right. In this episode, I share best practices to make your SharePoint rollout smooth, scalable, and user-friendly from day one.
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How to implement SharePoint in your organization – Best PracticesNEED HELP?
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Calendars in SharePoint & Microsoft 365: What Are Your Options?
Looking to add a calendar to your SharePoint site? In this episode, I walk you through the various calendar options available in SharePoint and Microsoft 365, and help you pick the right one for your needs.
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An overview of the Calendar Options in SharePoint and Microsoft 365NEED HELP?
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Private & Shared Channel Sites: Handle with Care!
Private and Shared channels in Teams come with their own SharePoint sites, and they’re not your average sites. In this episode, I explain why you should think twice before messing with them, and what risks you need to know before making changes.
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Why you should never mess with Private and Shared Channel SharePoint SitesNEED HELP?
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Is SharePoint Secure? Let’s Break It Down.
One of the most common questions I get is: “Is SharePoint secure?” In this episode, I explain how Microsoft secures your data, what you’re responsible for as an admin, and how to keep your SharePoint environment protected from accidental or intentional risks.
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Tame the Chaos: SharePoint Document Management Best Practices
Managing documents in SharePoint doesn't have to be messy. In this episode, I share key best practices to keep your files organized, searchable, secure, and collaboration-friendly, without turning SharePoint into a digital junk drawer.
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Microsoft 365 Groups Explained (Without the Headache)
Ever wonder what a Microsoft 365 Group actually is? In this episode, I break it down in plain English (with a bit of my Eastern European accent), what it is, what it gives you, and how it connects apps like SharePoint, Teams, Outlook, and more.
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What is a Microsoft 365 Group?NEED HELP?
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Why SharePoint Isn’t Meant for Public Websites (and What to Use Instead)
Thinking about using SharePoint for your public-facing website? Sorry, you are out of luck.
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Why you can’t use SharePoint as a public webNEED HELP?
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FacebookInstagramTwitterLinkedInPinterestYouTubeGuests Welcome! 3 Ways to Set Up Access in SharePoint & Teams.
Need to give clients or partners access to your SharePoint site or Teams? In this episode, I walk through three ways to set up guest access - so you can collaborate securely without overcomplicating things.
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3 ways to set up guest access for a SharePoint Site or TeamsNEED HELP?
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SharePoint for Frontline Workers: How to Make It Work
Think SharePoint is just for desk jobs? Think again! In this episode, I share how to make SharePoint accessible and useful for non-office workers like retail staff, field crews, and frontline teams - so everyone stays connected.
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User Left the Company - What Happens to Their SharePoint Files?
When someone leaves your organization, what happens to all the files they created in SharePoint and OneDrive? In this episode, I explain how Microsoft 365 handles that data.
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Want to Master SharePoint? Here’s How to Learn It Fast
Looking to level up your SharePoint skills? In this episode, I share the best ways to learn SharePoint - whether you’re just starting out or want to become a true power user.
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...Boost Your Productivity: Top 5 Microsoft Teams Apps to Try
Want to get more out of Microsoft Teams? In this episode, I share my top 5 favorite apps you can add to Teams to streamline work, save time, and keep your team productive.
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Sharing with Guests? Best Practices for External Sharing in SharePoint
Planning to share files or sites with people outside your organization? In this episode, I cover the best practices for external sharing in SharePoint Online - so you can keep your data secure while making collaboration easy.
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SharePoint Online External Sharing Best PracticesNEED HELP?
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<...Checklists Made Easy: 7 Ways to Create Them in SharePoint & Microsoft 365
Need to build a checklist for your team? In this episode, I share seven different ways you can create checklists using SharePoint and Microsoft 365 tools—so you can stay organized no matter what your task or project needs.
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Retention Labels in Purview: 3 Key Settings You Need to Know
Not sure how to set up retention labels properly? In this episode, I break down the three main settings in Microsoft Purview retention labels, explaining what each does and how they help you manage content lifecycle and compliance with ease.
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3 Retention Label Settings in Microsoft PurviewNEED HELP?
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Do You Really Need to Back Up SharePoint Online?
Is Microsoft handling your backups — or should you be doing more? In this episode, I break down what’s built into SharePoint Online, what it protects you from, and whether a third-party backup is worth considering.
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Do we need to back up documents in SharePoint Online?NEED HELP?
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Running Out of SharePoint Storage? Here’s Where to Put Your Files.
Running low on SharePoint storage and not sure what to do next? In this episode, I share practical options for storing files outside of SharePoint — without losing access, security, or control.
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...Kanban in Microsoft 365: 4 Easy Ways to Visualize Your Work
Love Kanban boards? So do I! In this episode, I cover four different ways you can build Kanban-style boards using Microsoft 365 tools like Planner, Lists, and more — so you can manage tasks visually and stay organized.
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When Does Retention Start? 4 Options You Need to Know.
Not sure when your retention period actually kicks in? In this episode, I walk through the four options Microsoft Purview gives you to define the start of the retention clock — and how each one can impact your compliance strategy.
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4 Options that define the Start of the Retention PeriodNEED HELP?
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Top 5 Loop Components You Should Be Using
Loop is changing the way we collaborate in Microsoft 365 — and in this episode, I highlight my top 5 favorite Loop components. From task lists to voting tables, find out which ones can save you time and boost productivity across Teams, Outlook, and beyond.
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Retention’s Over - Now What? 5 Options for Your SharePoint Content.
What happens to your files after the retention period ends? In this episode, I break down the five options available in Microsoft Purview and SharePoint, so you can decide whether to delete, archive, or do something else entirely with your content.
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5 options at the end of the Retention PeriodNEED HELP?
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Admin Units in Microsoft 365: What They Are and Why They Matter
Ever heard of Admin Units and wondered what they actually do? In this episode, I explain how Admin Units work in Microsoft Entra and Microsoft Purview - and how they can help you better manage permissions and data across your organization.
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Admin Units in Microsoft Entra and Microsoft PurviewNEED HELP?
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Microsoft 365 On the Go: A Quick Guide to Mobile Apps
Want to stay productive from your phone or tablet? In this episode, I walk you through the key mobile apps available with Microsoft 365 - so you can work smarter, whether you’re at your desk or on the move.
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An overview of the Mobile Apps available with Microsoft 365NEED HELP?
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Folders vs. Metadata: Why Mixing Them in SharePoint Can Backfire
Thinking of using both folders and metadata in the same library? In this episode, I explain why that can cause confusion, mess up search, and make life harder for your users - and what you should do instead.
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SharePoint Governance: Key Decisions You Can't Skip
Thinking about SharePoint governance but not sure where to start? In this episode, I break down the important decisions you need to make when building a governance plan - so your SharePoint environment stays organized, secure, and easy to manage.
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Decisions for you to consider when creating a Governance Plan for SharePoint OnlineNEED HELP?
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Want to Block Downloads? 3 Ways to Protect Files in SharePoint and OneDrive
Need to stop people from downloading files? In this episode, I cover three different ways you can block downloads in SharePoint and OneDrive - whether you want to tighten security or just control how files are shared.
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3 ways to block download of documents in SharePoint and OneDriveNEED HELP?
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Preservation Hold Library: The Hidden Hero of SharePoint and OneDrive
Ever delete a file and wonder why it’s still hanging around? In this episode, I explain how the Preservation Hold Library works in SharePoint and OneDrive—and why it’s so important for compliance, retention, and protecting your data.
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How Preservation Hold Library works in SharePoint and OneDriveNEED HELP?
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Taming the Template Chaos: How to Organize Company Templates in SharePoint
Got templates all over the place? In this episode, I explain how to properly organize your company templates in SharePoint Online, so your team can easily find and use the right ones without wasting time hunting them down.
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Build a Better Intranet: SharePoint Homepage Best Practices
Your SharePoint intranet homepage sets the tone for the whole experience. In this episode, I share key best practices to make sure your homepage is clean, useful, and keeps employees coming back for more.
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SharePoint Intranet Homepage Best PracticesNEED HELP?
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Why SharePoint Training Isn’t Optional
Think you can skip SharePoint training? Think again! In this episode, I explain why proper training is crucial if you want your SharePoint sites, pages, and web parts to actually be used = and how it can make or break your rollout.
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Why SharePoint Training MattersNEED HELP?
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Team Sites Without Groups? Yes, There’s a Reason!
Ever wondered why you’d create a SharePoint Team Site without a Microsoft 365 Group? In this episode, I break down when and why it actually makes sense.
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Why do we need a Team Site without a Group?NEED HELP?
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Sites, Pages & Web Parts: The Core of SharePoint Explained
New to SharePoint or unsure how Sites, Pages, and Web Parts all fit together? In this episode, I explain how SharePoint sites are structured, what site pages are for, and how web parts bring your content to life
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SharePoint Sites, Pages and Web PartsNEED HELP?
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Tidy Up Your Docs: 4 Smart Ways to Organize Files in SharePoint
Feeling overwhelmed by messy document libraries? In this episode, I go over four practical ways to organize your documents in SharePoint, so your team can find what they need without digging through chaos.
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4 Ways to organize documents in SharePointNEED HELP?
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SharePoint Intranet Tips: Best Practices That Actually Work
Thinking about building or improving your SharePoint Intranet? In this episode, I share practical best practices to help you create a clean, user-friendly, and effective intranet your team will actually use.
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SharePoint Intranet Best PracticesNEED HELP?
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What Are All These Folders? Default & Auto-Created Folders in SharePoint Explained.
Ever wonder where some of those random folders in SharePoint come from? In this episode, I break down the default and automatically created folders in SharePoint Online, why they show up, what they're for, and which ones you can safely ignore (or not!).
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SharePoint Site Audits: What to Check and Why It Matters
Doing a SharePoint site audit but not sure what to look for? In this episode, I share the key things you should be checking - like permissions, structure, and design and explain why regular audits help keep your sites clean, secure, and running smoothly.
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What to look for during SharePoint Site AuditsNEED HELP?
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Export Like a Pro: 4 Ways to Get Data Out of Microsoft Lists
Ever needed to get your data out of Microsoft Lists? In Episode 211, I walk you through four different ways to export your list data, depending on what you need to do with it.
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4 ways to Export a Microsoft ListNEED HELP?
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Shared Channels vs. Separate Sites – What’s Better?
In Episode 210 of the SharePoint Maven Podcast, I talk about a question I get all the time: Should you set up separate SharePoint sites for your clients, or just use shared channels in Teams? I’ll walk you through the pros and cons of each option and share some tips to help you pick the best setup for working with your clients.
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Client Sites – Separate SharePoint sites or Shared Channels?NEED HELP?
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