SharePoint Maven Podcast
Welcome to the SharePoint Maven Podcast — where you can learn a new SharePoint tip in less time than it takes to drink your first cup of coffee! Whether you’re an overwhelmed administrator looking for answers, or simply a user who needs help implementing and adapting to SharePoint and Microsoft 365, this podcast is a quick, approachable, free resource designed to build your confidence in your SharePoint abilities. Each week, you can catch Greg right here sharing updates, providing step-by-step tutorials, and other helpful SharePoint information. Remember, when SharePoint gets overwhelming, don’t panic — Greg is here to help!
Stop Dragging Out Your Intranet Project: Launch SharePoint in 5 Weeks
In this episode, I walk through my five-week plan for implementing a SharePoint intranet - what happens each week, from kick-off and prototype through branding, site build, admin and site owner training, and go-live. I also cover the assumptions that make this timeline realistic.
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Stop Settling for Ugly Intranets: 8 Ways to Improve Your SharePoint Site Design
In this episode, I share 8 proven ways to improve the design of your SharePoint site - flexible sections, background images, design ideas, dividers and spacers, custom themes and fonts, and extended headers and footers. No code, no designer, just features already sitting in your tenant.
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Stop Ignoring Recognition: 3 Ways to Send Praise with Viva Insights
In this episode, I explain how to send praise and recognition to colleagues using Viva Insights. I walk through the three ways to do it - the Viva Insights app, Microsoft Teams, and the Praise card on the Viva Connections dashboard - and what you need licensed for it to work.
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Stop Chasing Missing Metadata: Build a File Upload Intake Form in SharePoint
In this episode, I explain how to create an intake form for file uploads in SharePoint - a simple way to collect documents along with the metadata you actually need. I walk through how to set it up, why required fields finally work here, and the limitations you need to know before you roll it out.
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Stop Building SharePoint Blindly: The 8 Pillars of a Solid Information Architecture
In this episode, I walk through the 8 core pillars of a successful SharePoint information architecture - flat architecture, site types, the number of sites and libraries, metadata versus folders, hub sites, search and Copilot, and security. I explain why each decision matters and what happens when you get it wrong.
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Understanding the 6 Security Groups in the SharePoint Admin Center
In this episode, I explain the six security groups you see in the SharePoint Admin Center: Site Visitors, Site Members, Site Owners, Site Collection Admins, Group Members, and Group Owners. I cover which ones show up on which type of site, and which ones you should actually be using to manage access.
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The Site Assets Library in SharePoint: Are You Using It Right?
In this episode, I explain what the Site Assets Library in SharePoint really is and walk through the 15 types of content that quietly end up in it - from logos and header images to page images, videos, and web part backgrounds. I also cover why old assets stick around and why you should never delete this library.
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Stop Sabotaging Your SharePoint: The Top 5 User Mistakes
In this episode, I walk through the top five mistakes I see users make in SharePoint - from dumping everything into one library and syncing too much, to wrong permissions, the wrong site types, and skipping user training - and I share how to avoid each one.
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Stop Forcing CAD Into SharePoint: 6 Limitations You Need to Know
In this episode, I explain why SharePoint isn't the best home for your CAD and AutoCAD files. I walk through six key limitations - from native app access and file dependencies to co-authoring, file size, OneDrive Sync, and search — and share what I recommend instead.
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The Limitations of Storing CAD Files in SharePointNEED HELP?
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Stop Overwriting Each Other: How SharePoint Check Out Actually Works
In this episode, I explain how the Check Out feature in SharePoint works - what it does, when to use it instead of co-authoring, and how it helps you control edits, prevent overwrites, and avoid sync conflicts.
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How the SharePoint Check out feature worksNEED HELP?
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The Site Pages Library: Where All Your SharePoint Pages Actually Live
In this episode, I explain what the Site Pages Library in SharePoint is, where to find it, the five types of content stored inside it, and the key nuances that make it different from a regular document library.
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Planner Premium Explained: What It Is and Why It Replaced Project for the Web
In this episode, I explain what Planner Premium is, how it differs from regular Planner, and why it's really the rebranded Project for the Web - now evolving with Copilot and new capabilities.
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What is Planner Premium?NEED HELP?
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<...Don't Delete That Library: What Makes SharePoint's Default Document Library Special
In this episode, I explain why every SharePoint site comes with a default document library, why you can't delete it, and the key rules to follow so you don't break your site or your Teams workspace.
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Why you need the default document library on a SharePoint siteNEED HELP?
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6 Powerful Web Parts to Create Click-Worthy Calls to Action in SharePoint
Want users to take action on your SharePoint pages? In this episode, I break down 6 web parts you can use to create compelling calls to action.
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6 Smart Ways to Build an FAQ in SharePoint & Microsoft 365
Looking to create an effective FAQ in SharePoint or Microsoft 365? In this episode, I explore six practical ways to build and organize FAQs, from simple SharePoint pages and lists to more dynamic solutions using Copilot AI.
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5 SharePoint Migration Mistakes That Can Derail Your Implementation
Migrating to SharePoint? In this episode, I cover the 5 most common mistakes organizations make, from poor information architecture to confusing SharePoint with OneDrive or Teams, disabling external sharing, and skipping user training.
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Introducing LookBook 365: Where SharePoint Ideas Come to Life
In this episode, I introduce my LookBook 365 Portfolio site. I walk through the inspiration behind it, how it showcases real-world SharePoint design ideas, and how you can use it as a reference when building your own intranet or solutions. If you’re looking for practical examples and visual inspiration, this is for you.
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Stop Hunting for Files: Why You Should Pin SharePoint Libraries to Quick Access
In this episode, I explain why pinning a document library to Quick Access is one of the simplest yet most overlooked productivity tips in SharePoint. I cover how it works, when to use it, and how it can save you time navigating files every day.
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Stop Guessing Permissions: 5 Places Where SharePoint Security Is Actually Set
In this episode, I break down the five key locations where SharePoint security is configured.
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5 Locations where you can set security in SharePointNEED HELP?
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FacebookInstagramTwitterLinkedInPinterestYouTubeStop Losing Files: 5 Powerful Benefits of Version History in SharePoint
In this episode, I explain why SharePoint version history is one of the most underrated features in Microsoft 365. I walk through five key benefits of version history and how it helps protect files, improve collaboration, and save you from costly mistakes.
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Stop Wasting Time on SharePoint Manuals: Here’s What Actually Works
In this episode, I explain why traditional SharePoint training manuals often fail and don’t deliver real value. I share what actually helps users learn SharePoint effectively and how organizations can rethink training to drive real adoption.
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Stop Struggling with Forms: 6 Easy Ways to Add Microsoft Forms to SharePoint
In this episode, I walk through six different ways to add a Microsoft Form to a SharePoint site. I explain where each option works best, the limitations to watch out for, and how to choose the right method for your scenario.
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Understanding the 5 Types of Plans in Microsoft Planner
In this episode, I break down the five different types of plans available in Microsoft Planner. From personal task tracking to Microsoft 365 Group collaboration and premium planning features, I explain what each plan type is and when to use it.
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SharePoint’s New Versioning Settings - Are You Using Them Right?
In this episode, I walk you through the updated version history settings in SharePoint Online, how to configure them, what new options Microsoft added, and how to get control over versioning and storage before it spirals out of hand.
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How to manage Version History settings in SharePointNEED HELP?
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Got offices around the globe? Here are 5 easy ways to show them in SharePoint.
In this episode, I walk you through five simple and effective methods to display office locations in SharePoint, from interactive maps to clean list galleries and location pages.
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5 Ways to Display Office Locations in SharePointNEED HELP?
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Struggling with Messy SharePoint Navigation? Here Are 12 Ways to Fix It.
In this episode, I break down 12 practical, real-world ways to improve navigation in SharePoint Online, from simplifying your hub structure to cleaning up your menus, organizing content, and making it easier for users to actually find what they need.
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SharePoint Online Navigation Best PracticesNEED HELP?
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Want Smarter Metadata in SharePoint? Discover the Term Store’s 14 Power Features.
In this episode, I dive into the top 14 features of the SharePoint Term Store — from hierarchical tagging and synonyms to multi-language support and global reuse. If you’ve ever struggled with inconsistent metadata or messy libraries, this episode shows you how Term Store can turn SharePoint into a well-organized, enterprise-ready system.
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Top 14 Features of the SharePoint Term StoreNEED HELP?
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Need Better Collaboration for Your Nonprofit? Try SharePoint.
In this episode, I explain why SharePoint is a powerful, affordable platform for nonprofits — from centralized document storage and secure access to better volunteer coordination and streamlined workflows. If your nonprofit is juggling files, volunteers, and projects. This might be the tool you’ve been looking for.
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Want to Work Smarter in SharePoint? Try These 4 Copilot Commands.
In this episode, I walk you through four powerful Copilot commands you can start using today - like Summarize, Ask a Question, Compare, and Generate FAQ - to get more done in SharePoint and OneDrive with less effort.
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4 Copilot commands to use right away with SharePointNEED HELP?
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Planning a SharePoint Rollout? Avoid These 5 Critical Mistakes.
In this episode, I walk you through the 5 biggest don’ts I’ve seen in SharePoint implementations, so you can skip the common pitfalls and set up your environment right the first time.
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5 Don’ts of SharePoint ImplementationNEED HELP?
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Want WordPress-Style Layouts in SharePoint? Try Flexible Sections.
In this episode, I break down SharePoint’s new Flexible Sections - a simple but powerful feature that finally gives you the layout freedom you’ve always wanted. If you’ve ever wished SharePoint pages looked more like WordPress, this update is for you.
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Task Management in Microsoft 365: What Are Your Options?
Need to manage tasks but not sure where to start? In this episode, I walk through the different task management tools available in SharePoint and Microsoft 365, from Planner to Lists to To Do, so you can pick the right one for your team.
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Task Management Options in SharePoint and Microsoft 365NEED HELP?
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5 Truths About Learning SharePoint (That No One Tells You)
Learning SharePoint isn’t always easy or fast. In this episode, I share five real-world truths about what it actually takes to learn SharePoint, so you can manage your expectations and set yourself up for success.
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5 Realities of Learning SharePointNEED HELP?
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Team Site Makeover: 10+ Web Parts to Bring It to Life
Not sure what to add to your SharePoint Team Site? In this episode, I share some of my favorite web parts to make your site more functional, collaborative, and visually engaging.
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Web Part Ideas for a Team SiteNEED HELP?
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Rolling Out SharePoint? Here’s the Right Way to Do It.
Implementing SharePoint in your organization isn’t just about spinning up sites, it’s about doing it right. In this episode, I share best practices to make your SharePoint rollout smooth, scalable, and user-friendly from day one.
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How to implement SharePoint in your organization – Best PracticesNEED HELP?
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Calendars in SharePoint & Microsoft 365: What Are Your Options?
Looking to add a calendar to your SharePoint site? In this episode, I walk you through the various calendar options available in SharePoint and Microsoft 365, and help you pick the right one for your needs.
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An overview of the Calendar Options in SharePoint and Microsoft 365NEED HELP?
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Private & Shared Channel Sites: Handle with Care!
Private and Shared channels in Teams come with their own SharePoint sites, and they’re not your average sites. In this episode, I explain why you should think twice before messing with them, and what risks you need to know before making changes.
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Why you should never mess with Private and Shared Channel SharePoint SitesNEED HELP?
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Is SharePoint Secure? Let’s Break It Down.
One of the most common questions I get is: “Is SharePoint secure?” In this episode, I explain how Microsoft secures your data, what you’re responsible for as an admin, and how to keep your SharePoint environment protected from accidental or intentional risks.
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Is SharePoint Secure?NEED HELP?
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Tame the Chaos: SharePoint Document Management Best Practices
Managing documents in SharePoint doesn't have to be messy. In this episode, I share key best practices to keep your files organized, searchable, secure, and collaboration-friendly, without turning SharePoint into a digital junk drawer.
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SharePoint Document Management Best PracticesNEED HELP?
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Microsoft 365 Groups Explained (Without the Headache)
Ever wonder what a Microsoft 365 Group actually is? In this episode, I break it down in plain English (with a bit of my Eastern European accent), what it is, what it gives you, and how it connects apps like SharePoint, Teams, Outlook, and more.
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What is a Microsoft 365 Group?NEED HELP?
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