SharePoint Maven Podcast
Welcome to the SharePoint Maven Podcast — where you can learn a new SharePoint tip in less time than it takes to drink your first cup of coffee! Whether you’re an overwhelmed administrator looking for answers, or simply a user who needs help implementing and adapting to SharePoint and Microsoft 365, this podcast is a quick, approachable, free resource designed to build your confidence in your SharePoint abilities. Each week, you can catch Greg right here sharing updates, providing step-by-step tutorials, and other helpful SharePoint information. Remember, when SharePoint gets overwhelming, don’t panic — Greg is here to help!
Introducing LookBook 365: Where SharePoint Ideas Come to Life
In this episode, I introduce my LookBook 365 Portfolio site. I walk through the inspiration behind it, how it showcases real-world SharePoint design ideas, and how you can use it as a reference when building your own intranet or solutions. If you’re looking for practical examples and visual inspiration, this is for you.
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Stop Hunting for Files: Why You Should Pin SharePoint Libraries to Quick Access
In this episode, I explain why pinning a document library to Quick Access is one of the simplest yet most overlooked productivity tips in SharePoint. I cover how it works, when to use it, and how it can save you time navigating files every day.
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Why do you need to pin a library to Quick Access?NEED HELP?
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Stop Guessing Permissions: 5 Places Where SharePoint Security Is Actually Set
In this episode, I break down the five key locations where SharePoint security is configured.
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5 Locations where you can set security in SharePointNEED HELP?
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FacebookInstagramTwitterLinkedInPinterestYouTubeStop Losing Files: 5 Powerful Benefits of Version History in SharePoint
In this episode, I explain why SharePoint version history is one of the most underrated features in Microsoft 365. I walk through five key benefits of version history and how it helps protect files, improve collaboration, and save you from costly mistakes.
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Stop Wasting Time on SharePoint Manuals: Here’s What Actually Works
In this episode, I explain why traditional SharePoint training manuals often fail and don’t deliver real value. I share what actually helps users learn SharePoint effectively and how organizations can rethink training to drive real adoption.
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Stop Struggling with Forms: 6 Easy Ways to Add Microsoft Forms to SharePoint
In this episode, I walk through six different ways to add a Microsoft Form to a SharePoint site. I explain where each option works best, the limitations to watch out for, and how to choose the right method for your scenario.
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Understanding the 5 Types of Plans in Microsoft Planner
In this episode, I break down the five different types of plans available in Microsoft Planner. From personal task tracking to Microsoft 365 Group collaboration and premium planning features, I explain what each plan type is and when to use it.
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5 Types of Plans in PlannerNEED HELP?
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SharePoint’s New Versioning Settings - Are You Using Them Right?
In this episode, I walk you through the updated version history settings in SharePoint Online, how to configure them, what new options Microsoft added, and how to get control over versioning and storage before it spirals out of hand.
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How to manage Version History settings in SharePointNEED HELP?
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Got offices around the globe? Here are 5 easy ways to show them in SharePoint.
In this episode, I walk you through five simple and effective methods to display office locations in SharePoint, from interactive maps to clean list galleries and location pages.
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5 Ways to Display Office Locations in SharePointNEED HELP?
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Struggling with Messy SharePoint Navigation? Here Are 12 Ways to Fix It.
In this episode, I break down 12 practical, real-world ways to improve navigation in SharePoint Online, from simplifying your hub structure to cleaning up your menus, organizing content, and making it easier for users to actually find what they need.
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SharePoint Online Navigation Best PracticesNEED HELP?
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Want Smarter Metadata in SharePoint? Discover the Term Store’s 14 Power Features.
In this episode, I dive into the top 14 features of the SharePoint Term Store — from hierarchical tagging and synonyms to multi-language support and global reuse. If you’ve ever struggled with inconsistent metadata or messy libraries, this episode shows you how Term Store can turn SharePoint into a well-organized, enterprise-ready system.
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Top 14 Features of the SharePoint Term StoreNEED HELP?
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Need Better Collaboration for Your Nonprofit? Try SharePoint.
In this episode, I explain why SharePoint is a powerful, affordable platform for nonprofits — from centralized document storage and secure access to better volunteer coordination and streamlined workflows. If your nonprofit is juggling files, volunteers, and projects. This might be the tool you’ve been looking for.
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Why SharePoint makes sense for nonprofitsNEED HELP?
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Want to Work Smarter in SharePoint? Try These 4 Copilot Commands.
In this episode, I walk you through four powerful Copilot commands you can start using today - like Summarize, Ask a Question, Compare, and Generate FAQ - to get more done in SharePoint and OneDrive with less effort.
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4 Copilot commands to use right away with SharePointNEED HELP?
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Planning a SharePoint Rollout? Avoid These 5 Critical Mistakes.
In this episode, I walk you through the 5 biggest don’ts I’ve seen in SharePoint implementations, so you can skip the common pitfalls and set up your environment right the first time.
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5 Don’ts of SharePoint ImplementationNEED HELP?
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Want WordPress-Style Layouts in SharePoint? Try Flexible Sections.
In this episode, I break down SharePoint’s new Flexible Sections - a simple but powerful feature that finally gives you the layout freedom you’ve always wanted. If you’ve ever wished SharePoint pages looked more like WordPress, this update is for you.
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Flexible Sections in SharePointNEED HELP?
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Task Management in Microsoft 365: What Are Your Options?
Need to manage tasks but not sure where to start? In this episode, I walk through the different task management tools available in SharePoint and Microsoft 365, from Planner to Lists to To Do, so you can pick the right one for your team.
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Task Management Options in SharePoint and Microsoft 365NEED HELP?
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5 Truths About Learning SharePoint (That No One Tells You)
Learning SharePoint isn’t always easy or fast. In this episode, I share five real-world truths about what it actually takes to learn SharePoint, so you can manage your expectations and set yourself up for success.
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5 Realities of Learning SharePointNEED HELP?
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Team Site Makeover: 10+ Web Parts to Bring It to Life
Not sure what to add to your SharePoint Team Site? In this episode, I share some of my favorite web parts to make your site more functional, collaborative, and visually engaging.
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Web Part Ideas for a Team SiteNEED HELP?
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Rolling Out SharePoint? Here’s the Right Way to Do It.
Implementing SharePoint in your organization isn’t just about spinning up sites, it’s about doing it right. In this episode, I share best practices to make your SharePoint rollout smooth, scalable, and user-friendly from day one.
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How to implement SharePoint in your organization – Best PracticesNEED HELP?
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Calendars in SharePoint & Microsoft 365: What Are Your Options?
Looking to add a calendar to your SharePoint site? In this episode, I walk you through the various calendar options available in SharePoint and Microsoft 365, and help you pick the right one for your needs.
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An overview of the Calendar Options in SharePoint and Microsoft 365NEED HELP?
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Private & Shared Channel Sites: Handle with Care!
Private and Shared channels in Teams come with their own SharePoint sites, and they’re not your average sites. In this episode, I explain why you should think twice before messing with them, and what risks you need to know before making changes.
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Why you should never mess with Private and Shared Channel SharePoint SitesNEED HELP?
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Is SharePoint Secure? Let’s Break It Down.
One of the most common questions I get is: “Is SharePoint secure?” In this episode, I explain how Microsoft secures your data, what you’re responsible for as an admin, and how to keep your SharePoint environment protected from accidental or intentional risks.
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Tame the Chaos: SharePoint Document Management Best Practices
Managing documents in SharePoint doesn't have to be messy. In this episode, I share key best practices to keep your files organized, searchable, secure, and collaboration-friendly, without turning SharePoint into a digital junk drawer.
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SharePoint Document Management Best PracticesNEED HELP?
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Microsoft 365 Groups Explained (Without the Headache)
Ever wonder what a Microsoft 365 Group actually is? In this episode, I break it down in plain English (with a bit of my Eastern European accent), what it is, what it gives you, and how it connects apps like SharePoint, Teams, Outlook, and more.
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What is a Microsoft 365 Group?NEED HELP?
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Why SharePoint Isn’t Meant for Public Websites (and What to Use Instead)
Thinking about using SharePoint for your public-facing website? Sorry, you are out of luck.
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FacebookInstagramTwitterLinkedInPinterestYouTubeGuests Welcome! 3 Ways to Set Up Access in SharePoint & Teams.
Need to give clients or partners access to your SharePoint site or Teams? In this episode, I walk through three ways to set up guest access - so you can collaborate securely without overcomplicating things.
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3 ways to set up guest access for a SharePoint Site or TeamsNEED HELP?
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SharePoint for Frontline Workers: How to Make It Work
Think SharePoint is just for desk jobs? Think again! In this episode, I share how to make SharePoint accessible and useful for non-office workers like retail staff, field crews, and frontline teams - so everyone stays connected.
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How to make SharePoint available to non-office workersNEED HELP?
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User Left the Company - What Happens to Their SharePoint Files?
When someone leaves your organization, what happens to all the files they created in SharePoint and OneDrive? In this episode, I explain how Microsoft 365 handles that data.
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What happens to SharePoint Files when the user leaves the organization?NEED HELP?
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Want to Master SharePoint? Here’s How to Learn It Fast
Looking to level up your SharePoint skills? In this episode, I share the best ways to learn SharePoint - whether you’re just starting out or want to become a true power user.
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Best ways to learn SharePointNEED HELP?
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...Boost Your Productivity: Top 5 Microsoft Teams Apps to Try
Want to get more out of Microsoft Teams? In this episode, I share my top 5 favorite apps you can add to Teams to streamline work, save time, and keep your team productive.
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Sharing with Guests? Best Practices for External Sharing in SharePoint
Planning to share files or sites with people outside your organization? In this episode, I cover the best practices for external sharing in SharePoint Online - so you can keep your data secure while making collaboration easy.
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SharePoint Online External Sharing Best PracticesNEED HELP?
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<...Checklists Made Easy: 7 Ways to Create Them in SharePoint & Microsoft 365
Need to build a checklist for your team? In this episode, I share seven different ways you can create checklists using SharePoint and Microsoft 365 tools—so you can stay organized no matter what your task or project needs.
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8 ways to create a checklist in SharePoint and Microsoft 365NEED HELP?
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Retention Labels in Purview: 3 Key Settings You Need to Know
Not sure how to set up retention labels properly? In this episode, I break down the three main settings in Microsoft Purview retention labels, explaining what each does and how they help you manage content lifecycle and compliance with ease.
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3 Retention Label Settings in Microsoft PurviewNEED HELP?
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Do You Really Need to Back Up SharePoint Online?
Is Microsoft handling your backups — or should you be doing more? In this episode, I break down what’s built into SharePoint Online, what it protects you from, and whether a third-party backup is worth considering.
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Do we need to back up documents in SharePoint Online?NEED HELP?
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Running Out of SharePoint Storage? Here’s Where to Put Your Files.
Running low on SharePoint storage and not sure what to do next? In this episode, I share practical options for storing files outside of SharePoint — without losing access, security, or control.
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Where to store files when you run out of Storage in SharePoint OnlineNEED HELP?
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...Kanban in Microsoft 365: 4 Easy Ways to Visualize Your Work
Love Kanban boards? So do I! In this episode, I cover four different ways you can build Kanban-style boards using Microsoft 365 tools like Planner, Lists, and more — so you can manage tasks visually and stay organized.
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4 ways to create Kanban Boards in Microsoft 365NEED HELP?
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When Does Retention Start? 4 Options You Need to Know.
Not sure when your retention period actually kicks in? In this episode, I walk through the four options Microsoft Purview gives you to define the start of the retention clock — and how each one can impact your compliance strategy.
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4 Options that define the Start of the Retention PeriodNEED HELP?
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Top 5 Loop Components You Should Be Using
Loop is changing the way we collaborate in Microsoft 365 — and in this episode, I highlight my top 5 favorite Loop components. From task lists to voting tables, find out which ones can save you time and boost productivity across Teams, Outlook, and beyond.
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Top 5 Loop ComponentsNEED HELP?
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Retention’s Over - Now What? 5 Options for Your SharePoint Content.
What happens to your files after the retention period ends? In this episode, I break down the five options available in Microsoft Purview and SharePoint, so you can decide whether to delete, archive, or do something else entirely with your content.
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5 options at the end of the Retention PeriodNEED HELP?
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Admin Units in Microsoft 365: What They Are and Why They Matter
Ever heard of Admin Units and wondered what they actually do? In this episode, I explain how Admin Units work in Microsoft Entra and Microsoft Purview - and how they can help you better manage permissions and data across your organization.
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Admin Units in Microsoft Entra and Microsoft PurviewNEED HELP?
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